PodPitch

If you need to find your inactive campaigns in PodPitch, here’s how to quickly locate them:

📁 How to View Inactive Campaigns on PodPitch

If you need to permanently remove a profile from PodPitch, you can do so from the Archived profiles section.

Profiles must first be archived before they can be deleted.

🗑️ How to Delete an Inactive Profile on PodPitch

You can now easily export your campaign data using the new Import & Download feature in your PodPitch dashboard.

⬇️ How to Download Your Campaign List

Stopping a campaign on PodPitch is quick and simple! Here’s how to pause all future outreach instantly:

🛑 How to Stop a Campaign on PodPitch

Adding subject lines in PodPitch helps personalize your outreach and boost open rates. Follow the steps below to create, edit, or use AI to generate subject lines for your campaign.

🎯 How to Add a Subject Line in PodPitch

Short answer: No — PodPitch cannot target podcasts by a single city.

📍 Can I Target Podcasts Only for a Specific City?

Editing your pitch emails in PodPitch is quick and easy. Follow the steps below to update your email copy and ensure each podcast receives the perfect message.

🎤 How to Edit the Pitch for a Campaign on PodPitch

PodPitch makes it easy to see how many emails your campaign sends each day through Smart Mode. This helps you monitor outreach volume and ensures your campaigns stay within recommended…

📊 How to Identify the Number of Emails Sent Per Day in PodPitch

Your targeting settings help PodPitch find the most relevant podcasts for your campaign. Here’s how to review and adjust your audience targeting.

🎯 How to Check Your Targeted Audience in PodPitch

Tracking your responses is easy in PodPitch! Here’s how to view all the replies you’ve received from podcast hosts or journalists.

📬How to Check Replies to Your PodPitch Pitches

Before you can assign an email to a campaign, the email must first be connected to PodPitch. Once it’s connected, you can assign it to any campaign using the steps…

📧 How to Add an Email to a Campaign

If you updated your campaign but don’t see the changes reflected, don’t worry — this is normal behavior. Some campaign settings only apply to newly generated podcasts, not existing ones.

🔄 Why Your Campaign Updates Aren’t Showing Up

Follow-up emails in PodPitch do send automatically — but only when your campaign is in Smart Mode. Here’s how it works:

⏱️ Do Follow-Ups Send Automatically or Manually in PodPitch?

Accidentally removed a campaign? Here’s what you need to know:

❗ Important:

You can only recover campaigns that were archived.
Permanently deleted campaigns cannot be restored.

If the campaign was…

⭐How to Recover a Deleted Campaign

Adding CC or BCC recipients to your PodPitch campaign is easy and allows you to send copies of every pitch to other team members, assistants, or backup inboxes.

Follow the…

📩How to Add CC and BCC in PodPitch Campaigns

Keywords — also known as matching blurbs or targeting keywords — help PodPitch match your campaign with the most relevant podcasts. These keywords tell the algorithm what topics and themes…

🔑 How to Edit Keywords in Your PodPitch Campaign

Blocking a podcast ensures it won’t appear in any campaigns or pitches across all profiles. This is useful if you want to avoid reaching out to specific shows that don’t…

📵How to Block a Podcast Across All Profiles in PodPitch

No — PodPitch does not send emails on U.S. holidays.
This includes both automated sends and follow-up emails. Your outreach pauses automatically to protect deliverability and avoid sending pitches on…

📅Are Emails Sent During U.S. Holidays?

Creating your own templates in PodPitch lets you standardize your email messaging, save time, and ensure consistency across campaigns. Here’s how to set one up in a few simple steps.

🧩 How to Create a Template in PodPitch

Switching a campaign from Smart Mode to Manual Mode gives you full control over subject lines, messaging, and approvals. Here’s how to update your campaign settings:

🔧 How To Change Podcast Settings from Smart to Manual

Excluding a podcast lets you remove shows that aren’t a fit so they won’t appear in your outreach list again. Here’s how to exclude — and restore — a podcast…

🎧 How to Exclude a Podcast from a Campaign in PodPitch

You can now schedule individual campaign emails to send at a later time using PodPitch’s Send Later feature. This is perfect for timing your outreach, coordinating follow-ups, or planning ahead.

📅 How to Schedule a Campaign Email with “Send Later” in PodPitch

If your campaign isn’t sending automatically in Smart Mode, don’t worry — this is usually caused by a simple setting or limit. Follow the steps below to identify and fix…

⚠️ Why Your Campaign Isn’t Sending on Smart Mode

In PodPitch, your sending email is controlled at the profile level, not at the campaign level. This means you cannot change the sending email for one campaign without changing it…

📧How to Update the Email Address for a Campaign

If you send a pitch through PodPitch and don’t see it in your email’s Sent folder right away, don’t worry — this is completely normal. Here's why it happens and…

📧Why Isn’t My Sent Email Showing Up Immediately in My Sent Box?

If you want to quickly see which podcasts your campaign just pitched, PodPitch makes it easy with the Recently Sent filter.

🔍How to Find the List of Podcasts You’ve Recently Sent

You can easily add your client’s website to the emails sent from your PodPitch campaign.
Follow the steps below to insert a clean, clickable hyperlink inside the pitch email.

🌐 How to Add Your Client’s Website to Their Campaign

Great news — turning a campaign off temporarily will not cause you to lose any progress.

🎯What Happens if I Turn Off a Campaign and Reactivate It Later?

If you’re seeing two email signatures in your messages, it usually means that both an email signature and a profile signature have been set up. To fix this, follow these…

🎯How to Fix Duplicate Email Signatures in PodPitch

You can customize the time of day when Smart Mode sends your outreach emails. This helps you keep pitches within preferred hours for better deliverability and reply rates.

⏰ How to Change Your Smart Settings Time Window in PodPitch

If the Create Campaign button is greyed out or unclickable, don’t worry — this usually means one small setup step still needs to be completed. Here are the most common…

✅Why the “Create Campaign” Button Is Not Active

PodPitch makes it easy to find podcasts based on monthly listener estimates, total audience reach, and social media following. Use powerful filters inside My Databases to discover the right shows…

✅How to Search Podcasts Based on Monthly Listenership

PodPitch allows you to send up to 25 emails per day per profile.
This limit helps protect your email deliverability and ensures your outreach stays safe and effective.

⭐What Is the Pitching Limit per Day?

Excluding podcasts ensures they won’t accidentally appear in your future campaigns. Here’s how to add (or remove) a podcast from your excluded list.

How to Add a Podcast to the Excluded List

If you’re not seeing your outgoing PodPitch emails appear in your Gmail Sent folder right away — don’t worry! This is normal.

📘Not Receiving Pitches in Your Gmail Inbox

How PodPitch Works?

If you want PodPitch to stop sending brand-new outreach emails but continue sending follow-ups to podcasts you've already contacted, the solution is simple:

📘How to Pause New Outreach but Keep Follow-Ups Running

Want to include a clickable link in your outreach emails? You can easily add hyperlinks through your Profile Signature, and PodPitch will automatically apply them to all your campaign emails.

How to Add a Hyperlink to Your Emails in PodPitch

Smart Mode allows PodPitch to automatically send a set number of pitches per day based on your preferences and campaign settings. Here’s how to turn it on:

⭐How to Enable Smart Mode on PodPitch

If you’ve updated your campaign settings, Custom Writing Instructions (CWI), tone, or episode-referencing preferences, you’ll want to fully rewrite your email pitches so they reflect your latest changes. PodPitch makes…

⭐How to Rewrite Your Campaign After an Update

When a podcast host replies to your outreach, you can manually move that podcast into the Replied tab to keep your campaign organized. Here’s how:

⭐How to Move a Podcast to Your Replied Tab

Want to preview your pitch before it sends? PodPitch allows you to send a test email directly to your inbox.

⭐How to Send a Test Email to Yourself

You can rename any PodPitch campaign in just a few clicks. Follow the steps below to update your campaign title.

⭐How to Edit Your Campaign Name

If you don’t want PodPitch to reference recent podcast episodes in your outreach emails, you can turn this setting off in just a few clicks.

How to Remove Recent Podcast Episodes from Pitches

PodPitch now automatically detects bounced emails and removes those contacts from your outreach sequence—so you don’t waste time on invalid or dead email addresses.

🎧Auto-Skip Bounced Podcasts or Journalists in Your Outreach

If you need to stop a campaign — whether you're rotating clients, freeing up a seat, or simply taking a break — PodPitch makes it easy to turn off your…

✅How to Turn Off or Deactivate a Campaign

Want to update or personalize your PodPitch outreach emails? Here’s how you can edit your pitches directly inside your campaign.

📝 How To Edit The Pitches

If you want to clean up your dashboard by removing campaigns you no longer need, you can permanently delete them in just a couple of steps. Since deletion is irreversible,…

🎧 How to Permanently Delete a Campaign

If you’d like to make changes to your campaign’s email copy, PodPitch 2.0 makes it simple to rewrite all your emails with updated tone, language, or personalization.

📝How to Rewrite Your Campaign Emails

If you’re running both Journalist Pitch and PodPitch campaigns, you might see overlapping daily sends. This happens because both share the same email connection. Here’s how to keep your campaigns…

Managing Pitch Limits Across Multiple Campaigns

Want to refine which podcasts your campaign targets? You can easily adjust your targeting settings to focus on shows that fit your ideal audience size.

How to Adjust Targeting Settings in Your Podcast Campaign

PodPitch reads every reply from hosts and journalists, instantly telling you what the response means, what they need, and what to do next — saving you hours of manual sorting.

⭐ Know Before You Pitch: How PodPitch Analyzes Every Reply

PodPitch doesn’t offer location filters when pitching podcasts. Instead, we focus on helping you reach audiences that care about your story — regardless of geography.

We hear this question a…

Why PodPitch Doesn’t Support Location Filters

If you want to disable or switch off specific subject lines in a PodPitch campaign, you can easily manage them from your campaign settings. Follow the steps below:

📴 How to Turn Off Subject Lines in Your Campaign

Learning Mode helps PodPitch tailor your campaign’s targeting to find the most relevant podcasts for your guest. Your campaign will stay in Learning Mode until you’ve rated 15 podcasts and…

🎯 What is Learning Mode on PodPitch

The Bulk Edit tool helps you quickly clean up your campaign by skipping or removing multiple podcasts at once. Instead of filtering one podcast at a time, you can instantly…

🧹What Does the Bulk Edit Feature Do in PodPitch?

PodPitch 2.0 introduces smarter tools to ensure your campaigns include the most relevant podcasts for your outreach. By rating, skipping, and using smart filters, you help train the system to…

🔨How to Improve Campaign Relevancy in PodPitch

✅ Short Answer: No — PodPitch Will Never Send The Same Pitch Twice.

PodPitch has a built-in safeguard that ensures you never send duplicate outreach to the same podcast host…

Does PodPitch Send The Same Message Twice If A Podcast Is In Multiple Campaigns?

The Prep Guide is your all-in-one resource to help you or your client prepare for a podcast appearance with confidence.

🎧 How To Download A Prep Guide

When a guest appearance is completed, you can mark it in PodPitch 2.0 to keep your campaigns organized and accurate.

✅How to Mark a Podcast Appearance as Completed in PodPitch

In PodPitch, you can either archive or delete campaigns. Archiving hides a campaign permanently while keeping its podcasts blocked, while deleting removes it completely and releases the podcasts to be…

📁How to Delete or Archive a Campaign in PodPitch

Negative keywords help you exclude irrelevant categories from your podcast campaigns. By adding them to your profile, you train the system to filter out poor matches and focus on podcasts…

🚫 How to Use Negative Keywords to Improve Campaign Relevancy

When you edit a profile in PodPitch, you’ll want to make sure your outreach emails automatically reflect the new details. Here’s how to update a profile and refresh connected campaigns.

🔄️How to Update a Profile and Refresh Campaign Emails

Smart Mode is designed to save you time by automatically sending pitches on your behalf. Instead of sending one at a time in Manual Mode, Smart Mode lets you focus…

✨How to Use Smart Mode to Automate Your PodPitch Campaigns

If you feel the AI isn’t fully capturing your voice or message in outreach emails, you can fine-tune the results. PodPitch gives you two main ways to guide the AI…

✨How to Customize AI-Written Emails in PodPitch

If your campaign was paused, it usually means something needs your attention before emails can continue sending. Don’t worry — this is designed to protect your account and improve deliverability.…

🚫 Why Was My Campaign Paused?

Mandy

Learn how to create, manage, and optimize your podcast pitch campaigns with our straightforward guides. Perfect for achieving impactful results.

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