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How to Customize AI-Written Emails in PodPitch

If you feel the AI isn’t fully capturing your voice or message in outreach emails, you can fine-tune the results. PodPitch gives you two main ways to guide the AI — by editing individual emails or setting custom writing instructions.

Mandy avatar
Written by Mandy
Updated over a month ago

Option 1: Edit Individual Emails

  1. Open your campaign and go to the Email view.

  2. Select the email you’d like to adjust.

  3. Click Edit, then make changes such as:

    • Rewording sentences.

    • Turning paragraphs into bullet points.

    • Adding or removing details.

💡 This option works best when you only need to tweak a few emails. If you want every email to follow the same structure, use Option 2.

Option 2: Add Custom Writing Instructions

For a more consistent approach, use the Custom Writing Instructions feature:

  1. Go to your campaign.

  2. Click the Settings tab at the top.

  3. Scroll to Custom Writing Instructions.

  4. Add specific, detailed guidance — the clearer, the better.

Examples of effective instructions:

  • “In the first email, introduce me, explain why I’d be a good guest, and reference the most recent podcast episode.”

  • “Start every email with ‘Hi [First Name]’.”

  • “End each email with ‘Hope this sounds good — I’d love to chat about being a guest on your podcast.’”

You can also add separate instructions for follow-ups:

  • “In the first follow-up, keep it short and polite, reminding them of my expertise in [topic].”

Strengthen Your Profile for Better AI Output

The AI pulls directly from your profile to write emails. If your story or expertise isn’t coming through strongly:

  1. Go to your Profile.

  2. Add or update key details you want highlighted in every email.

  3. Focus on what makes you stand out — e.g., “Author of [Book Title],” “Featured in Forbes,” “Speaker at [Conference].”

Best Practices

  • Be clear and specific with your writing instructions.

  • Think of it like giving feedback to a copywriter — the more detailed you are, the better the output.

  • Keep your profile up to date so the AI always pulls from accurate, relevant information.

✅ With Custom Writing Instructions and a strong profile, your PodPitch emails will sound more authentic, professional, and aligned with your goals.

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